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Municipal Budget Office

Organizational Chart
Service Pledge

The Office of the Municipal Budget Officer is primarily charged with Financial Budget Preparation, Budget Execution, Budget Accountability and other financial management aspects. Hence, its official function is geared toward proper control and monitoring of local funds to ensure sound financial operations and financial conditions.

To achieve this, the following are the activities/ functions of this office:

ACTIVITIESRESPONSE TIMEACCOUNTABLE OFFICER
ANNUAL INVESTMENT PROGRAM PREPARATION 
Preparation of Annual Investment Program in Coordination with MPDOWithin  January 1 to June 15 of the year  MJSeña
BUDGET PREPARATION  
Preparation of  Annual  BudgetsFrom June 16 to October 16 of the current yearMJSeña
Preparation of  Supplemental/Augmentation Budgets30 working days from the  Order or 30  working days after receipt of Final Acounting ReportMJSeña
BUDGET EXECUTION  
Preparation of  Local Budget Matrix10 working days from the approval of Appropriation Ord.MJSeña
Technical Processing, Numbering and Certification of Obligation Request Average of 8 working hours upon receipt of complete documents MJSeña, NPGonzales, FMDadulla, EBNavarro
Recording, Posting of OBRs to Registries  and Preparation of Monthly SAAO 5th working day after the end of the reporting periodNPGonzales
BUDGET ACCOUNTABILITY  
Review, Approval and  Submission of SAAO Not later than 10th day of the following monthMJSeña
Preparation, Analysis and Submission of Annual Financial ReportsOn the 15th day  working days after receipt of Annual Financial Statements  from Accounting OfficeMJSeña
Preparation and Submission of prescribed Report on Statement of Receipt and Expenditures.90 working days after Receipt from Accounting Office – Financial Year end Reports.MJSeña
Reconciliation of SAAO to Municipal Financial Statements20 working days after Receipt from Accounting Office – Financial Year end Drafted Reports.MJSeña
OTHER FUNCTIONS:  
Technical Assistance and Technical review of Barangay Budgets Within 21  to 25 working days  after receipt from barangayMJSeña, NPGonzales
Preparation of Brgy. RAC and SACBWithin 15 working days after receipt of Barangay ReportsNPGonzales, FMDadulla, EBNavarro
Monthly Bank Reconciliation Statements  
Preparation of Monthly Bank Reconciliation15 days after receipt of Monthly Bank Statements.MJSeña
Posting in the General and Subsidiary Ledger16-20 working daysMJSeña
Preparation of and Consolidation of Barangay Annual Financial Report (38 barangays)26 TO 30 working days after receipt from barangayMJSeña
SUPPORT FUNCTIONS  
Technical Assistance to BarangayAs the need arisesMJSeña
Preparation and Remittance of GSIS Monthly Dues10th day of the following monthMJSeña
Preparation and posting of documents required under Full Disclosure Policy10th day of the following month/ Posting within 2 days upon receipt MJSeña, NPGonzales
Daily Time Record Printing  and submission of  Permanent and Job Order to HRMO3rd  working day after end of month or payroll periodMJSeña
Job Order Payroll Preparation Within 13 to 16  working hours  after receipt of verified and approved DTR from HRMOMJSeña
Attend meetings /trainings/ seminars/ conferenceAs the need arisesMJSeña, NPGonzales, FMDadulla, EBNavarro
Maintain comprehensive files of the officeDailyMJSeña, NPGonzales, FMDadulla, EBNavarro
Assistance to the LCE on various mattersAs the need arisesMJSeña
Other Intervening tasksAs the need arisesFMDadulla, EBNavarro

The office observes regular office hours from 8:00 am to 5:00 pm and beyond if necessary.

Our office is open to everybody who needs assistance.

Annual Reports

2019

I. DEPARTMENT/OFFICE/UNIT: MUNICIPAL BUDGET OFFICE

II. MANDATE:

Act as one of the key offices on financial management to aid the Local Chief Executive and the Legislative Body in ensuring the legal and proper ways of formulations and implementations of various programs and activities of the local governments.

FUNCTIONS:

  1. Review and consolidate budget proposals of different departments and offices of the LGU.
  2. Assist the LCE in the preparation of the annual and supplemental budgets.
  3. Study and evaluate budgetary implications of proposed legislation and submit comments and recommendations thereon.
  4. Prepare and submit various budgetary reports required for monitoring and transparency.
  5. Assist the Sangguniang Bayan in the review of approved barangay budgets.
  6. Coordinate with the planning and development coordinator in the formulation of the local government unit development plan.
  7. Exercise such other powers and perform such other duties and functions as may be prescribed by law, ordinance or as delegated by the Local Chief Executive.

III. LIST OF PERSONNEL AND THEIR CORRESPONDING RESPONSIBILITIES

A. NAME OF DEPARTMENT/OFFICE HEAD
MARILYN J. SEÑA
Municipal Budget Officer
B. REGULAR EMPLOYEE(S)
NAMEPOSITIONMAJOR FUNCTIONS/ASSIGNMENTS
NOREEN P. GONZALES   BUDGETING ASSTProcessing of Obligation Request Maintenance of Registries of Appropriations, Allotments   and Obligations Consolidation of Barangay RAC Assist Barangay in Preparation of Annual and Supplemental Budget
C. JOB ORDER PERSONNEL
NAMEPOSITIONMAJOR FUNCTIONS/ASSIGNMENTS
ELIZALDY B. NAVARRO     Support Staff  Assist Barangay in Preparation of Budget, Bundy System Keeper, Gas and Oil Monitoring personnel Messengerial and Janitorial functions
FEDELA M. DADULLA         Support Staff Assist Barangay in Preparation of Budget Messengerial and Janitorial functions Assist in the processing of OBR.
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