Municipal Assessor’s Office

Citizen’s Charter

Vision Statement

A Municipal Assessor’s Office equipped with modern technology committed to attain maximum efficiency in the appraisal and assessment of real properties for taxation purposes whose delivery systems are designed to the highest standards and whose employees are adopting the principles of professionalism for the taxpayer and clientele satisfaction in providing quality service.

Mission Statement

To implement innovative changes in systems, policies and procedures provided by law in order to generate sustainable revenues from realty taxes with minimal cost to the Local Government Unit and with due care and convenience to taxpayers and the clientele.

Simple Transfer of Ownership on Tax Declarations

ABOUT THE SERVICE:

The Owner’s Copy of updated Tax Declaration is secured upon transfer of ownership of real property from the previous to the new owner.

This is done to update the records of the office and to transfer real property taxation to the new owner.

REQUIREMENTS:

  1. Deed of Conveyance (sale, donation, exchange, inheritance, extrajudicial/judicial settlement or affidavit of self-adjudication, notice/certificate of sale (foreclosure), other court orders.)
  2. Certificate of Real Property Tax Payment
  3. Transfer Tax Receipt
  4. Certificate Authorizing Registration (CAR) from the Bureau of Internal Revenue (BIR), especially regarding payment of Capital Gains Tax or Estate Tax and Documentary Stamp Tax
  5. True copy of Title (if titled)
  6. Approved Plan (if necessary)

Processing Fee P100.00

 

Step

 
Client Office Activity Duration of Activity Person/s in charge
       

1

 

Submit the required documents and provide the necessary information during the interview.

 

Check owner’s Tax Declaration and submitted documents and get the necessary information from client.

15 minutes

PIA EIRENE B. ABENGOZA

Assessment Clerk II

TOBIAS P. SEVERA

Appraiser

MILANE B. SAN LORENZO

Tax Mapper

 

 

2

 

Proceed to MTO for payment

Advise client to proceed to Municipal Treasurer’s Office for payment.

 

Issue official receipt.

5 minutes Revenue Collection Clerk
   

3

 

Return to Municipal Assessor’s Office and present the original Official receipt together with the Community Tax Certificate.

 

Prepare and encode the Field Appraisal and Assessment Sheet (FAAS), Tax declaration and Notice of Assessment

1 hour

PIA EIRENE B. ABENGOZA

Assessment Clerk II

MILANE B. SAN LORENZO

Tax Mapper

   

4

  Forward the documents to the Tax Mapper/Draftsman for the identification and verification of the real property location in the tax maps. Prepare land sketch on the FAAS. 30 minutes

MILANE B. SAN LORENZO

Tax Mapper

EDWIN A. CORTEZ

Draftsman

 

5

  Review and Recommend for the approval of FAAS and Tax Declaration 15 minutes

SANDY MAXQUINT III V. LATONIO

Municipal Assessor

   

6

  Prepare endorsement for the approval of the Provincial Assessor 10 minutes

PIA EIRENE B. ABENGOZA

Assessment Clerk II

MILANE B. SAN LORENZO

Tax Mapper

Segregation/Consolidation

ABOUT THE SERVICE:

Clients come to the office to request for segregation/consolidation of the land. This is done to update the records of the office especially for tax mapping purposes.

REQUIREMENTS:

  1. Xerox copy of approved plan (subdivision/consolidation)
  2. Certificate of Real Property Tax Payment

Processing Fee P100.00

 

Step

 
Client Office Activity Duration of Activity Person/s in charge
       

1

 

Submit the required documents and provide the necessary information during the interview.

 

Check owner’s Tax Declaration and submitted documents and get the necessary information from client.

15 minutes

PIA EIRENE B. ABENGOZA

Assessment Clerk II

TOBIAS P. SEVERA

Appraiser

MILANE B. SAN LORENZO

Tax Mapper

   

2

 

Proceed to MTO for payment

Advise client to proceed to Municipal Treasurer’s Office for payment.

 

Issue official receipt.

5 minutes Revenue Collection Clerk
   

3

 

Return to Municipal Assessor’s Office and present the original Official receipt together with the Community Tax Certificate.

 

Prepare and encode the Field Appraisal and Assessment Sheet (FAAS), Tax declaration and Notice of Assessment

1 hour

PIA EIRENE B. ABENGOZA

Assessment Clerk II

MILANE B. SAN LORENZO

Tax Mapper

   

4

  Forward the documents to the Tax Mapper/Draftsman for the identification and verification of the real property location in the tax maps. Prepare land sketch on the FAAS. 30 minutes

MILANE B. SAN LORENZO

Tax Mapper

EDWIN A. CORTEZ

Draftsman

 

5

  Review and Recommend for the approval of FAAS and Tax Declaration 15 minutes

SANDY MAXQUINT III V. LATONIO

Municipal Assessor

   

6

  Prepare endorsement for the approval of the Provincial Assessor 10 minutes

PIA EIRENE B. ABENGOZA

Assessment Clerk II

MILANE B. SAN LORENZO

Tax Mapper

Appraisal of Land Declared for the First Time

ABOUT THE SERVICE:

Clients come to the office to have their property declared and assessed for taxes.

The new Tax Declaration serves as the permanent record on the real property unit of the office. It is also used for real property tax purposes.

REQUIREMENTS:

  1. For Untitled Property
  2. Approved survey plan;
  3. Lot Status Certification from CENRO;
  4. Affidavit of ownership/Sworn statement of the market value of the property;
  5. Joint Affidavit of Adjoining owners;
  6. Certification from the Barangay Captain; and
  7. Inspection Report.
  8. For Titled Property
  1. Certified true copy of title/Certified true copy of free patent, homestead or miscellaneous sales application;
  2. Approved survey plan.

Processing Fee: P100.00

 

Step

 
Client Office Activity Duration of Activity Person/s in charge
       

1

 

Submit the required documents and provide the necessary information during the interview.

 

Check owner’s Tax Declaration and submitted documents and get the necessary information from client.

15 minutes

PIA EIRENE B. ABENGOZA

Assessment Clerk II

TOBIAS P. SEVERA

Appraiser

MILANE B. SAN LORENZO

Tax Mapper

   

2

 

Proceed to MTO for payment

Advise client to proceed to Municipal Treasurer’s Office for payment.

 

Issue official receipt.

5 minutes Revenue Collection Clerk
   

3

 

Return to Municipal Assessor’s Office and present the original Official receipt together with the Community Tax Certificate.

 

Prepare and encode the Field Appraisal and Assessment Sheet (FAAS), Tax declaration and Notice of Assessment.

1 hour

PIA EIRENE B. ABENGOZA

Assessment Clerk II

MILANE B. SAN LORENZO

Tax Mapper

   

4

  Forward the documents to the Tax Mapper/Draftsman for the identification and verification of the real property location in the tax maps. Prepare land sketch on the FAAS. 30 minutes

MILANE B. SAN LORENZO

Tax Mapper

EDWIN A. CORTEZ

Draftsman

 

5

  Review and Recommend for the approval of FAAS and Tax Declaration 15 minutes

SANDY MAXQUINT III V. LATONIO

Municipal Assessor

   

6

  Prepare endorsement for the approval of the Provincial Assessor 10 minutes

PIA EIRENE B. ABENGOZA

Assessment Clerk II

MILANE B. SAN LORENZO

Tax Mapper

Appraisal of Building or Machinery

ABOUT THE SERVICE:

New tax declarations (TD) have to be prepared for newly constructed buildings and newly installed machinery.

The Municipal Assessor’s Office conducts field inspection to assess the value of the real property for taxation purposes.

The new Tax Declaration serves as the permanent record on the real property unit of the office.

REQUIREMENTS:

  1. Copy of the approved building permit, building plan and/or Certificate of completion or Certificate of Occupancy;
  2. Notice of the date of inspection;
  3. Report of inspection;
  4. Accomplished affidavit of ownership or Sworn Statement of the market value of the property, in the absence of building permit or certificates required under Item no. 1 above.
 

Step

 
Client Office Activity Duration of Activity Person/s in charge
 

1

  Send notice of inspection to property owner, if necessary 1 day  
       

2

 

Submit the required documents and provide the necessary information during the interview.

 

Check owner’s Tax Declaration and submitted documents and get the necessary information from client.

20 minutes

PIA EIRENE B. ABENGOZA

Assessment Clerk II

TOBIAS P. SEVERA

Appraiser

MILANE B. SAN LORENZO

Tax Mapper

   

3

 

Proceed to MTO for payment

Advise client to proceed to Municipal Treasurer’s Office for payment.

 

Issue official receipt.

5 minutes Revenue Collection Clerk
 

4

Return to Municipal Assessor’s Office and present the original Official receipt together with the Community Tax Certificate

     
 

5

Accompany the Office Personnel during inspection for necessary information.

Conduct site/ ocular inspection

 
1 day

TOBIAS P. SEVERA

Appraiser

EDWIN A. CORTEZ

Draftsman

SANDY MAXQUINT III V. LATONIO

Municipal Assessor

 

6

  Forward the result of inspection to the Assessment Clerk and Tax mapper for the assessment of building or machinery 5 minutes

TOBIAS P. SEVERA

Appraiser

EDWIN A. CORTEZ

Draftsman

   

7

  .  

Prepare and encode the Field Appraisal and Assessment Sheet (FAAS), Tax declaration and Notice of Assessment.

1 day

PIA EIRENE B. ABENGOZA

Assessment Clerk II

MILANE B. SAN LORENZO

Tax Mapper

   

8

  Forward the documents to the Tax Mapper/Draftsman for the identification and verification of the real property location in the tax maps. Prepare building sketch/floor plan on the FAAS. 5 hours

MILANE B. SAN LORENZO

Tax Mapper

EDWIN A. CORTEZ

Draftsman

 

9

  Review and Recommend for the approval of FAAS and Tax Declaration 1 hour

SANDY MAXQUINT III V. LATONIO

Municipal Assessor

   

10

  Prepare endorsement letter for the approval of the Provincial Assessor 10 minutes

PIA EIRENE B. ABENGOZA

Assessment Clerk II

MILANE B. SAN LORENZO

Tax Mapper

Cancellation, Revision or Correction of Assessments

ABOUT THE SERVICE:

Clients come to the office to request for cancellation, adjustment or correction of their real property assessment.

The Municipal Assessor’s assessment record is used by the Municipal Treasury’s Office in computing the annual tax to be paid by the owners of land and buildings.

REQUIREMENTS:

  1. Letter-request for cancellation, revision, or correction of assessment
  2. Certificate of Real Property Tax Payment (if taxable)
  3. Barangay Certification (demolition of building)
  4. Site/Ocular inspection (optional)

Processing Fee P100.00

Inspection Fee: P100.00

 

Step

 
Client Office Activity Duration of Activity Person/s in charge
       

1

Submit the required documents and provide the necessary information during the interview.

Check owner’s Tax Declaration and submitted documents and get the necessary information from client.

 
15 minutes

PIA EIRENE B. ABENGOZA

Assessment Clerk II

TOBIAS P. SEVERA

Appraiser

MILANE B. SAN LORENZO

Tax Mapper

 

2

Accompany the Office Personnel during inspection for necessary information.

Conduct site/ ocular inspection

(If demolition of the building is necessary, prepare the demolition report)

 

Note: A site inspection may be conducted if and when the Municipal Assessor so requires

3 hours

 

TOBIAS P. SEVERA

Appraiser

EDWIN A. CORTEZ

Draftsman

SANDY MAXQUINT III V. LATONIO

Municipal Assessor

 

3

 

Inform the client of the result of site inspection

 
5 mins.

TOBIAS P. SEVERA

Appraiser

   

4

Proceed to MTO for payment

Advise client to proceed to Municipal Treasurer’s Office for payment.

Issue official receipt.

 
5 minutes Revenue Collection Clerk
   

5

Return to Municipal Assessor’s Office and present the original Official receipt together with the Community Tax Certificate. Check last assessment and apply the corresponding reassessment (to consider depreciation) and update the tax declaration. 1 hour

PIA EIRENE B. ABENGOZA

Assessment Clerk II

MILANE B. SAN LORENZO

Tax Mapper

 

6

   

Review and Recommend for the approval of FAAS and Tax Declaration

 

15 minutes

 

SANDY MAXQUINT III V. LATONIO

Municipal Assessor

   

7

  Prepare endorsement for the approval of the Provincial Assessor 10 minutes

PIA EIRENE B. ABENGOZA

Assessment Clerk II

MILANE B. SAN LORENZO

Tax Mapper

Annotation of Liens or Encumbrances

ABOUT THE SERVICE:

Clients come to the office to request for annotation of Mortgage, Bail bond, Adverse claim, Lis Pendens, Notice of Tax Lien, Hold over, Certificate of sales and agreement on the Tax Declaration.

REQUIREMENTS:

  1. Documents necessary for annotation or cancellation;
  2. Certified True Copy of Tax Declaration;
  3. Letter of Request, if necessary.

Annotation Fee: P50.00

True Copy Fee: P50.00

 

Step

 
Client Office Activity Duration of Activity Person/s in charge
 

1

 

Submit the required documents and provide the necessary information during the interview.

Check the required documents and owner’s copy of tax declaration

   
15 minutes

PIA EIRENE B. ABENGOZA

Assessment Clerk II

TOBIAS P. SEVERA

Appraiser

MILANE B. SAN LORENZO

Tax Mapper

 

2

Proceed to MTO for payment

Advise client to proceed to Municipal Treasurer’s Office for payment.

Issue official receipt.

 
5 minutes Revenue Collection Clerk
 

3

Return to Municipal Assessor’s Office and present the original Official receipt together with the Community Tax Certificate.

Annotate the encumbrance on the Tax Declaration

 
5 minutes

PIA EIRENE B. ABENGOZA

Assessment Clerk II

MILANE B. SAN LORENZO

Tax Mapper

 

4

  Release the Certified True Copy of the Tax Declaration with annotation to the client 5 minutes

PIA EIRENE B. ABENGOZA

Assessment Clerk II

MILANE B. SAN LORENZO

Tax Mapper

Verifying History of Real Property Tax Assessments or Tax Declarations

ABOUT THE SERVICE:

The history of a certain property (e.g. ownerships, improvements, assessments, etc.) may be verified at the Municipal Assessor’s Office.

REQUIREMENTS:

  1. Photocopy of the Title
  2. Related reference documents

Research Fee: P50.00

True Copy Fee: P50.00

 

Step

 
Client Office Activity Duration of Activity Person/s in charge
 

1

 

Submit the required documents and provide the necessary information during the interview.

Check owner’s title and copy of tax declaration and other related documents

 

Verify the history and have the tax declaration photocopied

15 minutes

PIA EIRENE B. ABENGOZA

Assessment Clerk II

TOBIAS P. SEVERA

Appraiser

MILANE B. SAN LORENZO

Tax Mapper

 

2

Proceed to MTO for payment

Advise client to proceed to Municipal Treasurer’s Office for payment.

 

Issue official receipt.

 
5 minutes Revenue Collection Clerk
 

3

Return to Municipal Assessor’s Office and present the original Official receipt together with the Community Tax Certificate.

Certify the photocopy of Tax Declaration

 
5 minutes

SANDY MAXQUINT III V. LATONIO

Municipal Assessor

 

4

  Release the Certified True Copy to the client 5 minutes

PIA EIRENE B. ABENGOZA

Assessment Clerk II

TOBIAS P. SEVERA

Appraiser

MILANE B. SAN LORENZO

Tax Mapper

Verifying Property Location and Vicinity

ABOUT THE SERVICE:

The service enables clients to identify real property, its ownership and location in the tax map at the Municipal Assessor’s Office.

REQUIREMENTS:

  1. Photocopy of the Title or Tax Declaration
  2. Related reference documents

Research Fee P50.00

 

Step

 
Client Office Activity Duration of Activity Person/s in charge
  1  

Submit the required documents and provide the necessary information during the interview.

Check owner’s title and copy of tax declaration and other related documents

Verify the property location or vicinity in the tax map or QGIS and have it photocopied or printed

15 minutes

PIA EIRENE B. ABENGOZA

Assessment Clerk II

EDWIN A. CORTEZ

Draftsman

MILANE B. SAN LORENZO

Tax Mapper

  2     Proceed to MTO for payment

Advise client to proceed to Municipal Treasurer’s Office for payment.

Issue official receipt.

 
5 minutes Revenue Collection Clerk
  3 Return to Municipal Assessor’s Office and present the original Official receipt together with the Community Tax Certificate.

Review and Certify the copy of property location or vicinity

 
5 minutes

SANDY MAXQUINT III V. LATONIO

Municipal Assessor

  4   Release the Certified True Copy to the client 5 minutes

PIA EIRENE B. ABENGOZA

Assessment Clerk II

EDWIN A. CORTEZ

Draftsman

MILANE B. SAN LORENZO

Tax Mapper

Field Inspection/Verification

ABOUT THE SERVICE:

The service enables clients to identify the actual use, classification, location and assessment of property for possible reclassification or reassessment of property.

REQUIREMENTS:

  1. Photocopy of the Title or Tax Declaration
  2. Letter of Request

Inspection Fee P100.00

 

Step

 
Client Office Activity Duration of Activity Person/s in charge
 

1

 

Submit the required documents and provide the necessary information during the interview.

Check owner’s title and copy of tax declaration and other related documents

Verify the property location or vicinity in the tax map or QGIS and have it photocopied or printed

15 minutes

PIA EIRENE B. ABENGOZA

Assessment Clerk II

TOBIAS P. SEVERA

Appraiser

MILANE B. SAN LORENZO

Tax Mapper

 

2

Proceed to MTO for payment

Advise client to proceed to Municipal Treasurer’s Office for payment.

Issue official receipt.

5 minutes Revenue Collection Clerk
 

3

Return to Municipal Assessor’s Office and present the original Official receipt together with the Community Tax Certificate.

 
     
 

4

Accompany the Office Personnel during inspection for necessary information.

Conduct actual/ocular site inspection

Note: A site inspection may be conducted if and when the Municipal Assessor so requires.

1 day

TOBIAS P. SEVERA

Appraiser

EDWIN A. CORTEZ

Draftsman

SANDY MAXQUINT III V. LATONIO

Municipal Assessor

 

5

  Issue inspection report to the client 3-4 days  

SANDY MAXQUINT III V. LATONIO

Municipal Assessor

Certified True Copy of Tax Declarations

ABOUT THE SERVICE:

The tax declaration (TD) serves as the municipality’s permanent record for every real property unit (land or building).

REQUIREMENTS:

  1. Photocopy of the Title or Tax Declaration
  2. Letter of Request

True Copy Fee P50.00 (per copy)

 

Step

 
Client Office Activity Duration of Activity Person/s in charge
 

1

Fill up and submit request slip and tax declaration to be certified

 
Check owner’s copy of tax declaration/s 15 minutes

PIA EIRENE B. ABENGOZA

Assessment Clerk II

TOBIAS P. SEVERA

Appraiser

MILANE B. SAN LORENZO

Tax Mapper

 

2

Proceed to MTO for payment

Advise client to proceed to Municipal Treasurer’s Office for payment.

 

Issue official receipt.

5 minutes Revenue Collection Clerk
  3

Return to Municipal Assessor’s Office and present the original Official receipt together with the Community Tax Certificate.

 

Certify the photocopy of Tax Declaration

 
5 minutes

SANDY MAXQUINT III V. LATONIO

Municipal Assessor

  4   Release the Certified True Copy to the client 1 minute

PIA EIRENE B. ABENGOZA

Assessment Clerk II

TOBIAS P. SEVERA

Appraiser

MILANE B. SAN LORENZO

Tax Mapper

Issuance of Certifications

ABOUT THE SERVICE:

The office, being the repository of all the records pertaining to real property in the municipality, issues certifications on Total Landholding, No Landholding, With Improvement, Without Improvement, With Encumbrance, Without Encumbrance.

REQUIREMENTS:

  1. Request from the client.
  2. Photocopy of the Title or Tax Declaration
  3. Certificate of Indigency (for no property)

Certification Fee P50.00

 

Step

 
Client Office Activity Duration of Activity Person/s in charge
  1

Provide necessary/relevant information during the interview

 
Conduct interview and check documents, if any. 15 minutes

PIA EIRENE B. ABENGOZA

Assessment Clerk II

TOBIAS P. SEVERA

Appraiser

MILANE B. SAN LORENZO

Tax Mapper

  2 Proceed to MTO for payment

Advise client to proceed to Municipal Treasurer’s Office for payment.

 

Issue official receipt.

5 minutes Revenue Collection Clerk
  3 Return to Municipal Assessor’s Office and present the original Official receipt together with the Community Tax Certificate.

Prepare the certification

 
15 minutes

PIA EIRENE B. ABENGOZA

Assessment Clerk II

SANDY MAXQUINT III V. LATONIO

Municipal Assessor

  4  

Review and affix signature on the certification

 

5 minutes

 

SANDY MAXQUINT III V. LATONIO

Municipal Assessor

  5   Release the certification to the client 1 minute

PIA EIRENE B. ABENGOZA

Assessment Clerk II

TOBIAS P. SEVERA

Appraiser

MILANE B. SAN LORENZO

Tax Mapper

Application Process or Requirements of Any Issuance

CHECKLIST OF REQUIREMENTS FOR TAX DECLARATION APPROVAL

This office has come up with herein checklist of requirements for approval of tax declarations/ FAAS emanating from the Municipal level. Such requirements should likewise be implemented in the Municipal Assessor’s Offices for the purpose of uniformity and to facilitate and expedite the processing and approval of the Tax Declaration.

TYPE OF TRANSACTION REQUIREMENTS
1. SALE

1. Deed of absolute sale duly registered with the Registry of Deeds

2. Land title, if any, certified by the registry of Deeds

3. Capital Gains Tax Payment Certificate / Certificate Authorizing Registration (CAR)

4. Transfer Tax Payment Receipt – verify TT Payment at the back of the deed of conveyance; if paid already, no need to require TT O.R.

5. Previous copy of Tax Declaration (certified photocopy)

2. EXTRA-JUDICIAL SETTLEMENT WITH WAIVER

1. Extra-judicial Settlement document duly registered with the Registry of Deeds

2. BIR Tax Certificate/ CAR

3. Certificate of Tax payment from MTO

4. Transfer Tax Payment Receipt (verify TT payment at the back of the deed of conveyance; if paid no need to require TT O.R

    3. DONATION  

1.Deed of Donation duly registered with the Registry of Deeds

1. Donor’s Tax Payment Receipt

2. Certification from the BIR re: Donation/ CAR.

3. Transfer Tax Payment Receipt (verify TT payment at the back of the Deed of conveyance; if paid already, no need to require TT O.R.)

4. CERTIFICATE OF LAND OWNERSHIP AWARD (CLOA)

1. Certified true copy of the title or Certificate Xerox Copy

2. Certified masterlist of farmer-beneficiaries indicating the land area for each FB as delineated on the Approved Survey Plan

3. Approve Survey Plan (ASP)

4. Certified copy of previous Tax Declaration of the property

5. Certificate of Tax Bill/Deliquency/payment

5 REVISION (case-to-case basis depending on the nature of the revision

1. Check the requirements based on the Memoranda portion of the tax declaration

2. All supporting documents must be certified; (Xerox copies survey plan/map should be duly certified; blueprint copies need not to be verified)

4. SEGREGATION 1. Land title or survey plan (approved) in LMB/DENR/Bureau of lands or signed only by Licensed Geodetic Engineer.
5. CORRECTION OF LAND AREA

1. Land title and/or Approved Survey Plan

2. Certification from CENRO

6. Estate Tax Clearance

1. Death Certificate

2. Aggregate4 Landholdings From Provincial city & Municipal Assessor in the name of Decendents/ Spouse / Husband and Wife

3. True copy of Tax Declaration at time of Death

4. TCT

5. Notice of Death Duly received by BIR

6. Copy of Self Adjudication /EJS/ JS

7. Certification of no Improvement and Latest Revision

8. TIN of Estate

9. Four Copies Of BIR form 1801

     

Have Questions?

Don't hesitate to contact us.

Where to Find Us

Address

Poblacion, Ragay 4410 Camarines Sur

Email

info@ragay.gov.ph

Road Clearing Hotline

PSO Hotline: 09177026947

MDRRMO: 09455192112

Contact Number

Mayors Office: 0917-327-6659

PNP: 0939-869-4996

BFP: 0917-328-7612

MDDRM: 0945-519-2112

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