CITIZEN’S CHARTERREGISTRATION OF VOTERS |
FRONTLINE SERVICES | WHO MAY AVAIL? | REQUIREMENTS |
Application for Registration |
§ 18 years old on or before the date of the elections
§ Resident of the Philippines for at least one (1) year and in the place wherein he/she proposes to vote for at least six (6) months immediately preceding the elections
§ Not otherwise disqualified by law | Any of the following IDs that bear applicant’s photograph and signature: § Employee’s ID with the signature of employer or authorized representative; Postal ID;
§ PWD Discount ID;
§ Student’s ID or library card signed by the school authority;
§ Senior Citizen’s ID;
§ Driver’s License;
§ NBI Clearance;
§ Passport;
§ SSS/GSIS ID;
§ Integrated Bar of the Philippines (IBP) ID;
§ License issued by the Professional Regulatory Board (PRC);
§ Certificate of Confirmation issued by the National Commission on Indigenous Peoples (NCIP) in case of members of ICCs of IPs;
§ Any other valid ID
§ Photocopy of the valid ID presented
§ NOTE: Valid IDs should show proof of residence and age |
Application for Transfer of Registration Record |
Any registered voter who transferred residence at least 6 months before the elections |
Any proof of registration:
§ Voter ID
§ Certificate from the Election Officer
§ Certificate from the National Central File
Any valid ID previously enumerated that bear applicant’s photograph and signature
Proof of residency
|
Application for Reactivation of Registration Record |
Any registered voter whose registration has been deactivated pursuant to the grounds enumerated in Section 27 of Republic Act No. 8189
|
Any valid ID previously enumerated that bear applicant’s photograph and signature |
Application for Change of Name |
Any registered voter whose name has been changed by reason of marriage or court order or by order of the Civil Registrar or Consul General.
May also be availed by female registered voter whose marriage has been annulled or declared as void by competent court. |
Any valid ID previously enumerated that bear applicant’s photograph and signature
Original/certified true copy of any of the following:
§ Certification by the solemnizing officer
§ Marriage contract or court order with certificate of finality
§ Order by the Civil Registrar or Consul General, as the case may be
§ Court’s final ORDER/DECISION annulling the marriage
|
Application for Inclusion of Records in the Book of Voters/Reinstatement of Name in the List of Voters |
Any registered voter
1) Whose registration record has not been included in the Precinct Book of Voters (Application for inclusion of Records in the Book of voters) 2) Whose name has not been included or has been omitted in the precinct certified list of the immediately preceding elections (Application for Reinstatement of Name in the List of Voters) |
Any valid ID previously enumerated that bear applicant’s photograph and signature |
Updating of Records of Persons with Disabilities (PWDs), Senior Citizens (SCs) and members of Indigenous Peoples’ (IPs) and Indigenous Cultural Communication (ICCs) |
Any registered PWDs, SCs and members of IPs and ICCs who wants to avail of the Accessible Polling Place |
§ PWD: PWD ID
§ SC: Senior Citizen ID or Birth Certificate
§ Member of IPs/ICCS: Certificate of Confirmation issued by the National Commission on Indigenous Peoples (NCIP) or Certification from Sangguniang Panlungsod
|
WHERE TO AVAIL? | – | Office of the Election Officer (OEO), Ragay, Camarines Sur
|
SCHEDULE OF AVAILABILITY OF SERVICE: | – | 8:00 am – 3:00 pm / Tuesday to Saturday, including holidays during the prescribed registration period (except Maundy, Thursday, Good Friday, Christmas and New Year’s Day) |
PRESCRIBED FEE/S FOR APPLICATION FORMS: | – | None: Application Forms are free of charge and can be downloaded from the COMELEC Website: https://www.comelec.gov.ph/?r=VoterRegistration/ApplicationsForms |
DURATION: | – | 55 minutes |
HOW TO AVAIL OF SERVICE? | – | Personal Appearance |
PROCEDURE: |
CLIENT/APPLICANT | OEO ACTIVITY | PERSON REPONSIBLE | PROCESSING TIME |
1. Personally appear at the OEO and present valid with proof of residence |
Interview/Verification/Indicate temporary precinct assignment
Issue prescribed application form (3 copies of Revised CEF-1)
Note: For PWDs, SCs, IP/ICCs, issue supplementary data form
|
Freda Guzman-Andalis
Election Officer III |
15 minutes
|
2. Accomplish and submit:
a) accomplished application forms (3 copies)
PWDs, SCs, IP/ICCs may also accomplish and submit supplementary form
b) Coronavirus Self Declaration Form |
Write down application form number and precinct number |
Catherine S. Almarez
Election Assistant II |
20 minutes (depending on the applicant) |
3. Submit for mandatory biometrics taking and encoding of demographic data
|
Takes Biometric (picture, signature, thumbprint) and encode personal data |
Catherine S. Almarez
Election Assistant II | 10 minutes |
4. Oath of the accomplished form |
|
Freda Guzman-Andalis
Election Officer III | 5 minutes |
5. Get acknowledgment receipt |
Detach acknowledgement receipt and issue it to the applicant |
Freda Guzman-Andalis
Election Officer III
| 5 minutes |
The processing time is for one (1) applicant being served at one time. The time is extended when there are more applicants.
NOTE: Applications filed shall undergo Election Registration Board (ERB) Hearing held prescribed schedule every quarter. Notice of hearing will be posted on the bulletin board of the office of the Election Officer (EO). Within five (5) days after approval or disapproval, the EO shall post notices on the action taken on the application filed.
ISSUANCE OF VOTER’S CERTIFICATION OR CERTIFICATION AS A VOTER |
WHO MAY AVAIL? | – | All registered voter of Ragay, Camarines Sur |
SCHEDULE OF AVAILABILITY OF SERVICE | – | 8:00 am – 3:00 pm / Tuesdays to Saturdays, including holidays, (except Maundy, Thursday, Good Friday, Christmas and New Year’s Day). |
WHAT ARE THE REQUIREMENTS? | – | § ID of requesting party
§ Authorization letter and ID of authorized representative, if through authorized representative
|
PRESCRIBED FEE/S | – | Seventy Five Pesos (P75.00)
NOTE: Senior Citizens, Persons with Disabilities (PWDs), Detainees and Indigenous People (IP) are free of charge |
DURATION | – | 25 Minutes |
PROCEDURE |
CLIENT | COMELEC ACTIVITY | PERSON REPONSIBLE | PROCESSING TIME |
1. Appear at the OEO and present valid ID of requesting party or Authorization letter and ID of authorized representative, if through authorized representative |
Search data and print the voter’s certification |
Freda Guzman-Andalis
Election Officer III | 20 minutes |
2. Log name at request logbook or accomplish request form and present requirements. | |
Catherine S. Almarez
Election Assistant II | 10 minutes |
3. Pay the prescribed fee | |
Freda Guzman-Andalis
Election Officer III
| 10 minutes |
4. Acknowledge the receipt of voter’s certification |
Release voter certification and OR |
Catherine S. Almarez
Election Assistant II | 5 minutes |
The processing time is for one (1) applicant being served at one time. The time is extended when there are more applicants.
ISSUANCE OF PHOTOCOPIES/CERTIFIED TRUE COPIES OF ELECTION DOCUMENTS AS ALLOWED BY LAW |
FRONTLINE SERVICE | – | Issuance of photocopies/certified true copies of election documents as allowed by law such asCOMELEC Resolutions, Voter’s List and Election Results at the city/municipalitylevel
|
WHO MAY AVAIL? | – | Any requesting party in accordance with the Data Privacy Act
|
SCHEDULE OF AVAILABILITY OF SERVICE | – | 8:00 am – 3:00 pm / Tuesdays to Saturdays, including holidays, (except Maundy, Thursday, Good Friday, Christmas and New Year’s Day). |
WHAT ARE THE REQUIREMENTS? | – | § Letter request
§ ID of requesting party
§ Authorization letter and ID of authorized representative, if through authorized representative
|
PRESCRIBED FEE/S | – | HARD COPY: § P75.00 certification fee
§ P100.00 for the first ten (10) pages and P2.00 for the succeeding pages plus P2.00 per page for photocopy
SOFT COPY (IF APPLICABLE): § P75.00 certification fee plus P15.00 per precinct.
|
DURATION | – | 10 Minutes |
PROCEDURE |
CLIENT | COMELEC ACTIVITY | PERSON REPONSIBLE | PROCESSING TIME |
1. Submit letter request for approval |
Verify the requested election data/results/document
Secure advise for the clearance and release of the document subject to the approval of the Data Protection Officer concerned |
Freda Guzman-Andalis
Election Officer III |
30 minutes
30 minutes |
2. Prepare the requested document/record. |
Generate and print the requested document/record |
Catherine S. Almarez
Election Assistant II |
30 minutes |
3. Pay the prescribed fee |
Process payment and issue Official Receipt
|
Freda Guzman-Andalis
Election Officer III
|
5 minutes |
4. Log name as acknowledgment of receipt of voter’s certification | Release document requested | Catherine S. Almarez
Election Assistant II | 5 minutes |
Prepared by:
FREDA GUZMAN-ANDALIS
Election Officer III